Normally, it is not possible to sort a pivot table based on two columns. let' say you are including in your pivot table column M from the two database, then take one data base and for example column P enter this formula =M2*-1. then copyformula down, this column will be negative now, in column P of the other database enter =M2 By using Custom Calculations, for example, you can calculate the difference between two pivot table cells, percentages, and percentage differences. As an example, let's subtract numbers in column C from the numbers in column B, beginning with row 2: =B2-C2 I need to figure out how to subtract one from the other to give me the total number of vacancies, per class. Type a name for the field, and create a formula. 706695 It turns out to be harder than I thought. I want to report data which shows the difference between the two - i.e. In column P am trying to subtract column N from Column AQ in a pivot table so that it can automatically update each time changes are made. Any suggestion? To start, I replicated your dataset and set it up as a table: Then I made multiple Pivot Tables, filling the Columns and Values Pivot Table Fields with one Category of each of your categories. This will produce a Pivot Table with 3 rows. In short, I have a multi column pivot table calculating student throughput for classes we teach throughout the FY. Custom Calculations enable you to add many semi-standard calculations to a pivot table. The first row will read Column Labels with a filter dropdown. thank you so much in advance How to subtract columns in Excel. So far, I have been trying: 1) Various inputs for: Value Field Settings on column P where I want the data. For this example, you will use the order data for the beverages from the previous example. Pulling both into a single pivot table doesn't work because the data all sorts based on the start date - the finish data does not use the "finish date" like the individual pivot table. While a count looks like it is a number, the pivot table can't handle it. Within the pivot I have an allocation column (number of seats) and a fill column (number of students). Now the Pivot Table is ready. I would like to have, instead of the grand total, the result of the subtraction! On the pivot table toolbar, choose PivotTableFormulasCalculated Field. If the columns are different fields, you can create a calculated field to subtract one from the other. Excel pivot tables provide a feature called Custom Calculations. Sort Two columns in Pivot Table. Step 4: After the pivot table is inserted, then go to the “Analyse tab” that will be present only if the pivot table is selected. There is a subtle "feature" of pivot tables: you can't do calculation on counts. Thanks To subtract 2 columns row-by-row, write a minus formula for the topmost cell, and then drag the fill handle or double-click the plus sign to copy the formula to the entire column. I did a normal formula (EG: A2-A3) and when i dragged it down, it shows the same figure. STEP 1: Insert a Pivot able by clicking on your data and going to Insert > Pivot Table > New Worksheet or Existing Worksheet STEP 2: In the ROWS you have to put the Months field, in the COLUMNS the Years field and in the VALUES area the Sales field twice, I explain why below: STEP 3: Now click on the second Sales field’s (Sum of SALES2) drop down and choose Value Field Settings However, with a workaround adding a calculated field, it is possible to sort two columns in a pivot table. I can't just find the way. 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